Novaspect, Inc.

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Finance Associate

Novaspect, Inc, an Emerson Local Business Partner, the global leader of process systems and solutions, is currently offering an opportunity for a Finance Associate to join our fast paced, customer orientated team in our Schaumburg, IL location. The successful candidate will assist the Finance department with accounts payable and accounts receivable duties and provide General Office support with a variety of activities and related tasks.

Essential Duties and Responsibilities:

Accounts Payable
	Receive and validate vendor invoices for processing of payment, answer vendor inquiries and assist in investigation of pricing discrepancies.
	Enter accounts payable invoices into general ledger system.
	Perform weekly check runs distributing checks and remittances to vendors.
	Maintain Excel spreadsheets for tracking and analyzing company expenditures.
	Provide sales tax exemption certificates as requested by new and existing vendors.
	Maintain all accounts payable files.
	Assist in monthly closings and maintain monthly reports.
	Administrate company travel and entertainment policy assuring adherence to guidelines and internal controls; assist in processing T&E expense payments.
	Set up and maintain vendor files, credit applications and 1099 reporting files.
	Administrate company sporting event tickets.
	Maintain vending machine, coffee and water services.
Accounts Receivable
	Generate Invoices
	Process Web Invoicing for customers.
	Follow up on credit check applications with new and existing customers.
	Review and correct sales tax and freight charges on invoices.
Administrative
	Back up receptionist to answer phones, greet customers, distribute mail and organize meetings.

Education and/or Experience:

	High school diploma plus job related experience or relevant course work.
	Extensive and exceptional customer service skills and practices.
	Professional appearance and excellent verbal skills.
	High computer application literacy including Microsoft Office Suite and ability to learn internal business system for processing invoices and payments.

Additional Requirements:

	Excellent interpersonal, verbal communication skills and ability to maintain high level of customer service, responds promptly to vendor/customer needs.
	Ability to manage time well and handle multiple priorities maintaining a positive attitude and composure; meets commitments and responds to requests for service and assistance.
	Proven ability to build and support teamwork; exhibits objectivity and openness to others' views; Contribute to building a positive team spirit.